The University Budget Committee is responsible for the oversight of the annual budget preparation process. The Committee reports directly to the University President and is chaired by the Executive Vice President, Chief Operating Officer & Treasurer. The Charge to the University Budget Committee details the purpose, authority and memberships, as well as the schedule and process.

Planning for the coming Fiscal Year budget begins in October.

University Budget Committee Charge

Annual Planning Calendar

  • Planning – August through October

    • Begin planning for capital needs and identify available departmental capital funding as follows:
    • Provost/Vice Presidents to identify capital needs. Coordination as needed with the Associate Vice President of Facilities and Chief Information Officer to develop/update 5-year plan capital plan. Identification of projects for the upcoming fiscal year.
    • Budget Office will meet with Vice Presidents and Provost as necessary to begin the budget process for all relevant units.
  • Discussion and Presentation – October through January

    • Vice President of Enrollment Management estimates the size of the next freshman class and associated discount
    • Graduate enrollment data solicited from the Deans via Provost, Dean of Graduate Studies and Budget Office. Graduate and Undergraduate financial aid operating budget and work waiver requirements identified for the upcoming fiscal year budget
    • Housing, Food Service, Institutional Insurance and Pryzbyla Center operations prepare budget presentations
    • Salary model, interest expense, endowment payout are completed and included in pro forma
    • Provost/Vice Presidents review operating budgets, salary spreadsheets and/or prioritize mandatory increases and capital requests along with available departmental capital funding for presentation to the University Budget Committee
  • Rightsizing and Balancing - February

    • New investments for revenue generation, rightsizing, and priority balancing discussions to finalize budget that will be presented to the Board of Trustees
  • Submission Period – March

    • Designated fund (18/19/59) budgets due March 31.
    • Final operating and auxiliary fund (11/15) budgets due March 31.
    • Capital Campaign fund (16) budgets due March 31.
    • Endowment payout fund (31/51) spending plan for carry-forward balances due March 31.