Contractual/Regulatory/Strategic Plan Requests

Overview

To request additional funding to support new resources and/or anticipated expense increases for the upcoming budget year, each School or Department will need to submit a Mandatory Plan Requests form. Requests, including new positions, should only by submitted if they are driven by a Contractual or Regulatory increase or are directly tied to the Strategic Plan.

Guidelines

The following guidelines are provided to assist you in preparing the Mandatory Plan Requests form:

  • Requestor Division

    Provide the Vice President or Provost responsible for the School or Department.

  • Department

    Indicate the Department name or Fund/Department number initiating and/or funding the request.

  • Description of Request

    Provide a detailed description for the requested increase. For new positions, also indicate proposed title and start date.

    For Example: Projected cost increase for electrical and plumbing supplies.

     

  • Estimated Costs and Notes/Rationale

    Indicate the amount of funds requested and provide a specific explanation for the request according to the guidelines below. All positions must factor in the appropriate fringe benefits expenses on top of the annual salary. Please attach any supporting pages if additional justifications are provided. 

    Contractual:

    • Legal and binding agreements and/or expense increases that are inherent in the contract which cannot be avoided.
    • Increases for expenses that are based upon legal agreements or contractual metrics/indices that change due to market factors.
    • Notes/Rationale field - Please describe which contract is impacted or why the additional expense is mandatory.
      • Example: Based on current estimates, utilities projected to increase 3%

    Regulatory:

    • Resources which are essential to meet a regulatory requirement.
    • Notes/Rationale field – Please describe the regulation
      • Example: DOL rules require an annual audit of the retirement plan.

     Strategic Plan:

    • Resources that are linked to an element of the University’s Strategic Plan.
    • Notes/Rationale field - Please note the specific action item from the Strategic Plan and how this request impacts that i
    • Example: 2.1.11 – This request creates an additional internship position.